7 Things to consider when hiring a new employee

When it comes to the cost of IT for a new employee, there are several key areas to consider. These costs can add up quickly, so it’s important to budget appropriately. In this article, we’ll look at the main expenses associated with a new hire so that you can make an informed decision regarding IT spending.


One of the most significant costs associated with a new employee is the device they’ll be using. Depending on the role and requirements, this can include a laptop, desktop, or tablet. If your company provides a device, you’ll need to factor in the upfront cost, ongoing maintenance or repair expenses, and replacement costs once it has hit the end-of-life. If the employee is using their device, there may still be some IT costs involved, such as securing and monitoring the device and ensuring compatibility with your existing systems and software.

Office and Email

Microsoft’s Office 365 is a popular suite of productivity tools for businesses. It includes a range of software, including email, calendar, and file storage. Monthly costs for Office 365 can vary depending on the level of service required. In general, you can expect to pay anywhere from a few dollars per user per month to $20 or more for a premium version of the software. Additionally, some services, such as advanced anti-spam filtering or safe links, may not be included in the monthly subscription fee and will need to be purchased separately.


Backup and Antivirus A reliable backup solution is essential to protect your company’s data and keep your business running smoothly. Many backup solutions are available, including cloud-based and local backup options. Depending on the size of your company and the amount of data you need to store, backup costs can vary.


Antivirus protection is also crucial for any company, whether you’re a small business or a large enterprise. Antivirus software can protect your devices from viruses, malware, and other security threats and protect against unauthorized access to sensitive data. Some antivirus solutions include additional features such as spam filtering, firewall protection, and intrusion detection.

Remote Support and Patch Management

Remote support tools, such as remote monitoring and management (RMM) and patch management, are also essential for maintaining the stability and security of your IT infrastructure. These services allow a support team to quickly and efficiently identify and resolve issues. The monthly fee for these services can be bundled with other IT support services for an affordable, all-inclusive solution.

Password Management

A password manager can help your employees manage their passwords securely and ensure that they are using strong, unique passwords for all their online accounts. Several password manager solutions are available, and costs can vary depending on the number of users and the level of service required.

Company-Specific Software

In addition to the general IT costs outlined above, additional costs may be associated with company-specific software. For example, you may need to purchase specialized software for your industry, such as accounting software, project management tools, or marketing software. These costs vary widely, so factoring them into your IT budget when hiring a new employee is important.


In conclusion, several IT costs are associated with a new employee, and it’s important to budget appropriately. By taking into account the cost of a device, monthly costs for Office 365, backup and antivirus, remote support tools, password management, and company-specific software, you can ensure that your IT infrastructure is set up to support your new hire and your business as a whole.