Why Should Remote Teams Invest in Microsoft’s Modern Workplace In Current Day Scenarios?

With changing times, evolving work models is an essential task for companies to maintain high productivity and effortless communication between teams. At present, the adoption of working-from-home models is gaining popularity in various companies for various reasons. It is enabling employees to maintain a healthy work-life balance, boost their productivity, and also improve efficiency in their work. To adapt to the principles and process of working from home, companies are implementing Microsoft’s Modern Workplace technology within their operations. This helps their employees to work smarter and be more productive, collaborate with other teams effortlessly, and reap many other benefits that Microsoft 365 offers.

Microsoft’s approach to the ‘modern workplace” is the latest way of working that utilises cloud-based Microsoft 365 tools and services to create a more integrated and agile system that can evolve as the enterprise grows. To adapt to the modern infrastructure, IT teams must make a comprehensive digital transformation that includes embracing cloud migration for company data and tools, migrating from classic to modern SharePoint, flattening site architecture, getting rid of subsites, and connecting modern team sites to Microsoft 365 groups and teams.

When entirely adapted, the modern workplace streamlines business operations, improves communication, and enables employees to collaborate and create from anywhere in the world.

What does Microsoft Modern Workplace include?

  • Microsoft Business Voice
  • Enterprise Mobility + security
  • Microsoft Teams
  • Microsoft Office 365
  • Azure Active Directory
  • One Drive
  • Collaboration
  • Exchange
  • Microsoft Power Automate
  • SharePoint
  • Power BI
  • Windows 10 Virtual Desktop

What type of security is offered by Microsoft Modern Workplace?

Cloud technologies play a quintessential role in enabling Microsoft’s modern workplace solutions. But hybrid, multi-cloud systems are highly vulnerable and expand the attack surface as more users connect through unsecured networks. Azure Security Center and Microsoft Defender offer dynamic security from worms, trojan horses, and various other types of malware to protect company data and assets from cyber security breaches and malicious access, both on-premise and in the cloud.

Here are some of the primary reasons why IT teams should fully adopt the principles of Microsoft’s modern workplace.

New cyber security tools were developed to help companies create secure environments with the help of a comprehensively integrated set of security technologies that include:

  • Azure Security Center
  • Windows Defender Advanced Threat Protection
  • Azure Advanced Threat Protection
  • Office 365 Advanced Threat Protection
  • Office 365 Threat Intelligence

Microsoft’s modern workplace offers an enhanced work experience to remote teams of companies.

Microsoft 365 modern workplace offers a wide range of new platforms, tools, and applications to support employee well-being, connectivity, and learning in the digital workplace setting. With the launch of Microsoft Viva, the company’s new employee experience platform, Microsoft is presenting the future of remote work and the importance of developing a virtual company culture created around flexible work models.

Microsoft’s modern workplace facilitates better collaboration for remote teams of companies.

When internal and external teams effortlessly collaborate with each other, tasks are completed in short periods of time and also create minimum mistakes in the entire course of work. Microsoft provides Microsoft Teams, Microsoft Teams for Education, Office 365, and also SharePoint, which allows individuals to work together on documents no matter where their location is or what time of the day it is. As the requirements of remote workers continue to evolve in real-time, Microsoft has continuously incorporated new Teams features to solve them. Windows 10 Virtual Desktop provides more benefits by allowing users to access their desktops from any device. This boosts productivity and can raise morale.

Microsoft’s modern workplace automates repetitive and elaborate tasks.

Another major reason to incorporate Microsoft 365’s Power Platform which is a group of products that allows users to develop, build, analyse, and also automate various business processes. They are extremely helpful in streaming workflows and boosting efficiency. Microsoft’s Power Platform consists of Power Automate ( a cloud-based service that helps users build automated workflows between their favourite apps and services), Power Apps (a custom app builder)l, Power BI (a data analysis tool), and Power Virtual Agents (a no-code chatbot builder). 

Microsoft’s modern workplace is highly scalable for remote teams.

A cluttered way of working is one of the major setbacks in remote teams, and for that, organisations face the challenge of setting up a scalable way to maintain a centrally-managed and secured digital workplace. By leveraging self-servicing functionality in Microsoft 365, IT departments can empower employees to create the resources and tools they require while avoiding the time-consuming gate-keeping of an entirely locked-down setup. Enabling self-service in Microsoft 365 is a concept that encompasses allowing specific self-service features such as group creation, external sharing, and third-party/guest access. Furthermore, the self-service functionality in Microsoft 365 has secured their IT teams’ time and money. The self-service model has evolved and becomes more relevant given the explosion in Microsoft Teams creation and the corresponding numerous administrative challenges. In a modern distributed workplace, IT teams can spontaneously become overwhelmed, and an IT-led provisioning model, where users rely on IT to approve the formation of each new group or team, is virtually impossible to manage at scale.

Microsoft’s subscription and licenses are extremely flexible and easy to scale up. Users only pay for the aspects they need or use on a daily basis, and it could be cloud storage or Teams. As the enterprise evolves, it can adapt and select from various offers and plans.

Microsoft’s modern workplace offers an exclusive user-friendly experience.

Every successful enterprise operation is aided by access to all tools needed and their ease of usage. Using Microsoft 365 and the Modern workplace, companies can locate all the requisite resources in one centralised area. This user-friendly interface enhances the productivity of teams, reduces time spent in understanding and figuring out the utility of various tools, and uplifts operation efficiency as well.

Microsoft’s modern workplace aids in effortless digital transformation

It helps enterprises move towards true digital transformation with everything accessible in the cloud, and employees can operate more efficiently, regardless of their location, in a secure environment. Digitizing the workplace allows for enhanced communication and collaboration between colleagues.

Microsoft’s modern workplace improves customer service operations

In today’s spontaneous culture, these tools offered by Microsoft modern workplace provide 24×7 access to work applications, email, and data. This effectively improves response time for customer requirements. Since apps are connected and easily accessible, customer data and documentation are easier to find and maintain.

Microsoft modern workplace entirely eliminates generic workplace complications.

Some of the common workplace problems that are solved by Microsoft Modern Workplace comprise:

Poor communication within departments and companies, inefficient systems which slow down employees of force errors, shadow IT problems, siloed data sources, frustrated users or customers, lack of cross-platform service, absence of interoperability, and overworked IT teams.

Why is Microsoft modern workplace an absolute necessity for small and medium-sized businesses?

The dynamics of business operations are constantly changing. As businesses consider their future, acknowledging the requirements and demands of their workforce is critical to ensuring growth and success. The majority of employees in small and medium-sized businesses have indicated that they are not interested in traditional 9 to 5 office work models and would like to adopt a hybrid remote working model. That is why modernising the workplace and operations is an utmost requirement for maintaining employee satisfaction. Today, employees can be scattered across towns, states, or countries by utilising the tools offered by Microsoft modern workplace. While enhancing communication, collaboration, and productivity from anywhere in the world, Microsoft’s modern workplace transformation abilities offer major cost savings to businesses as well. Closing physical office spaces and reducing reliance on and maintenance of physical hardware eliminated revenue expenditure that can be reinvested into the business in other innovative ways. Thereby small and medium-sized companies achieve a competitive advantage while staying productive and safe against potential security threats.

With the increasing popularity of remote work, companies are adopting Microsoft’s Modern Workplace technology to maintain productivity and enable their employees to work smarter and collaborate more effortlessly. The modern workplace offers an enhanced work experience to remote teams by providing a comprehensive set of platforms, tools, and applications, and the latest security technologies that protect company data and assets from cyber threats. Microsoft’s modern workplace is highly scalable, user-friendly, and automates elaborate tasks to boost efficiency. IT teams can adapt to the modern infrastructure by making a comprehensive digital transformation, including embracing cloud migration for company data and tools, and flattening site architecture. Stride IT can assist in the digital transformation journey and help companies fully adopt the principles of Microsoft’s modern workplace with or modern workplace consultant services.